Meeting Planning - Services

It’s all in the details, and details are our specialty! As a full-service event management and meeting planning agency, our professional meeting planners are poised to help you achieve the highest ROI and deliver impactful, inspiring meetings that have attendees singing your praises.

 

 

Design

Our meeting management professionals work to understand your vision and bring it to life, creating an experience that will enrich and delight your attendees.  Starting with the perfect venue, we’ll craft a gathering that is effective at meeting your goals.  The meeting planning design phase of the project includes important services like:

  • Site availability and feasibility
  • Hotel and venue negotiations for added cost savings
  • Budget planning, tracking and reporting
  • Creative theme design
  • Event marketing to drive attendance
  • Invitations: print and e-vites

Manage

Once the meeting planning and design is complete, we get to work on driving event attendance. Then, we roll up our sleeves and work right alongside you to ensure the event runs flawlessly.  During the management phase of the project, Spear One can offer you:

  • Flexible registration websites
  • Registration services via web and call center
  • Real-time payment processing
  • Confirmations and reminders
  • Food & beverage management
  • Meeting room rental and setup
  • Audiovisual production
  • Staging and décor
  • Sponsorships and exhibit management
  • On-site operations and travel directors
  • Air & ground transportation
  • Rooming list and attrition management
  • PowerPoint templates and presentation branding
  • Name badges/signage
  • Meeting kits and fulfillment
  • Promotional products and attendee incentives

Measure

After the event, we recognize how important it is for you to review results and gather feedback.  Our event management measurement phase includes collecting attendee evaluations and preparing comprehensive cost reconciliation.  We can help you evaluate and analyze the success of your event.